the software that grows
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Ease of Use
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Vouch incorporates the Execution Code Protocol, means at any point of operations another operation can be called via a hot key (Alt_P) and supplying the desired code. This eliminates the unnecessary menu searches and increases productivity. | ||
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Vouch never lets a user to leave current operation whenever that operation needs updation or addition of some other fact, instead, offers a mechanism to create or update the other fact right from that point. After finishing the second operation user is returned back to primary operation and newly created or updated fact is made available for selection. For example, while posting a sales invoice, user can create a new stock item if one under question is not available in inventory master. Eliminates the fear of lost productivity. | ||
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A host of utilities are available to user to ease out the data entry operations, i.e., | ||
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Templates : wherein user can define as many templates needed for a single module and can activate different template at a click. Under a template user has to fill in the default value for all or some of the fields. When a new form is presented for new record, it will be pre-filled with default values, | ||
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Carry Forward Protocol : wherein user ticks the certain fields which will carry the values from previous saved voucher, | ||
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Macro definitions : wherein user calls a browser from a hot key and selects a narration to be filled in the current field. Choice remains with the operator which to choose. | ||
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Data validation is done right at the moment a field is entered and not at the completion of the form, even in Windows version. This eliminates the down time considerably. |
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Interface to every module is the same everywhere in the same application and also the same in every application of Vouch. This makes the learning curve very short and cuts cost of implementation and operations. At the first instance only a few rules are to be taught to the users and Vouch starts running. | ||
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In Vouch any transaction is recorded only once. All related facts are updated simultaneously. No need for duplication, no batch processing. A sales invoice entry affects general ledger as well as inventory ledger, and, if excise or tax rules are also imposed, the respective ledgers as well, reflecting the changes in all financial statements. | ||
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A lot many function keys remain active at any point of time. For example, F1 is Help, F2 is Calculator, F3 is Browser view of current module, F10 is Statements either Vouch defined or User defined. For transactional modules F4 is Detail of current voucher, F5 Carries to the detail database. F6 Opens the related source list to choose from, F7 Popups all tabs for selection. Beside these standard keys for every module, Vouch has defined certain keys for specific actions, e.g., F4 in Vouchers (S) popups the type of vouchers to be posted. | ||
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Some keys are always active irrespective of module is current or not. These are as, Alt_F popups a list of all other keys available at any time. Alt_Y sets some global parameters which are necessary for performing some talks specifically (see The Configuration …). Alt_N lets the user to define narrations or expressions which may be called in any type of fields through Alt_M. Alt_C copies the contents of the current field on the clipboard which may be recalled anywhere with Alt_V. Alt_Z is handy when a number of voucher are to be posted for a certain date as it activates the setting of default date every voucher takes in its date field. Alt_B applies break and returns the user to main screen after suspending all operations. Alt_U activates the main menu and user can travel anywhere. After ESCaping the traveled object or module, user is retained in the same position prior to activation. | ||
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Apart from Vouch defined keys, user can also define certain keys (Ctrl+F1 to Ctrl+F12) per module based and the expression assigned to these keys is executed whenever activated. The expression can execute a lot of relevant actions, e.g., opening a conditional browser, executing a query, displaying balance somewhere on the screen, etc. | ||
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Vouch has supplied default data for certain modules which can be uploaded at any point of time. Uploading routines checks for duplicate primary keys and ignores if one found. Cities, Measures, Revenue and Expenses type Account Heads, are some of the examples. | ||
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Vouch also incorporates a data upload utility which loads data from a SDF (System Data Format) file. This utility is available in all the modules, Vouch defined as well as user defined. These two utilities eases out the migration process from already used software packages. | ||
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Vouch retains the Financial Statements calculated for any date which can be analyzed to get MIS reports in the manner user deems fit. This functionality allows to design layouts of Balance Sheet and other statements according to the practices adopted by the organization. Graphs can be designed for relevant facts over the years, months, days, etc. MIS has never been so strong without it. | ||
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Closure of current financial period is as simple as switching on a table lamp. Vouch displays warnings as to its negative actions and warn about the necessary steps prior to executing this utility. After closure, the current area becomes the new financial period and previous data is stored in a separate directory known to Vouch which may be accessed via main menu. No user interaction is required for this purpose. | ||