the software that grows
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The Tools
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Report Designing and Generation is a real fun in Vouch. Multi-organization, multi-year, multi-table queries can be designed and run. Even external .dbf sources can also be attached if needed. Even Vouch defined reports can be imported and reedited to suit your needs. | ||
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Document Generator is another tool which allows to design as many documents as are needed for a single module. Colored Invoices and Vouchers can be printed with graphical elements, i.e., bitmaps, text boxes, circles, etc. Great control can be exercised for fonts and pitches. Grids can also be defined for transactional part. | ||
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A unique feature, what CAC calls is ‘Mail Merge’. This is a non formatted output. Therein user can attach reports or browsers at any location of the document and can mix it with text and fields. The only problem with this feature is the page break. But if perforation is switched on, then this feature provides a handy tool to dispatch circulars, reminders with Account Statements and/or other reports. | ||
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Parallel to document generator, Label Generator is also a part of Vouch. As said, Bitmaps, Circles, Rectangles etc. can be placed in a label as well. Bar Codes 3 of 5 and 128B are also supported. | ||
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Documents, Reports, Labels and Mail Merge components can be catalogued with number of copies and pre-selected attributes. These catalogs can be assigned to users or groups. If assigned than only those objects will be available to the user which are defined in that catalog. | ||
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Vouch provides a tool to define Voucher for General Ledger. Through this tool user can bypass Vouch defined Voucher for a certain Module. Under Voucher Designer user can club as many debits and credits as module in question demands. All the components of a Voucher are available as an expression. Interface is WYSIWYG. | ||
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The above functionality is extended to define an Inventory Voucher. It is more comprehensive. These two tools are the backbone of Vouch’s extended solutions. All the modules designed by user can be integrated with General Ledger and Inventory. Your accounting and inventory management is much superior to others. | ||
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A special ‘Batch Voucher’ is provided for postings of special nature. It can be defined for any database with any condition for Amount, Debit, Credit, Narration. When executed, it generates the ‘Vouchers Single’ which in turn updates the General Ledger. This can be used in circumstances where a variable sum has to be debited or credited to certain parties based on previous invoices or purchase vouchers for the agreed difference in rates, or, subscriptions are to be debited to all the members of a club each after three months, or, interest is to be credited to parties depending upon their account statements. The list can be endless. | ||
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Vouch allows user to index a table on fields which are not already indexed. This opens up a new dimension in query process, or even in view process. It eases the operator’s task at certain points and is a handy tool for specific reporting needs. | ||
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User can shift fields in tabs. One field may appear in more than one tab. Vouch also provides a tool to define your own tabs and you can include any number of fields (max 20) in a single tab in any order you want. Then the defined tab is told to be opened after a specific field. Whenever the cursor leaves that specific field, tab is triggered automatically and data entry process continues therein in the order specified for fields. Certainly this is a much required tool in a dynamic scenario. | ||
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Some reporting tools are also designed to cater some specific needs. These are: | ||
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Generator. Its sole purpose is to club certain values, either absolute or called from some databasCatalogs, basically ‘catalog’ is designed as a filter protocol to be used in Reporte, which may be used as a filter condition. | ||
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Reporting Periods, this feature is handy in Report Analysis, either when consolidation of browsers or reports is executed or when graphical representation od data is called based on periodicity factor. | ||
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Data Servers, a tool under which auto delivery of selected records one-by-one is performed and the calling object performs certain action on the delivered record. This tol is solely a component of Report Generator. | ||
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Period Servers, like Data Servers this tool delivers the beginning and ending dates to confine a report after verifying from the user. This is also a component of Report Generator. | ||
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Query and Message Servers, a tool which takes as parameter alias of the module we are concerned with and record identity and displays asked values from that source in a boxed window which essentially is user defined. For example, we may ought to view the current balance and city of an account while staying on the vouchers data entry screen. | ||
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Computers are essentially an electronic media and hence prone to accidents unavoidable. Also at times and under the running conditions these tends to misbehave. To adjust to these tendencies, Vouch provides some tools, viz., |
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Reindexing. Vouch allows the user to reindex either all or selective modules. This tool recreates the index headers and if some anomaly is being experienced in this regard is set right. | ||
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House Keeping. This tool is also available for selective or entire modules. Under this data sources are rewritten and all deleted records are discarded. In database language it is called ‘Packing’ the database. This tool must be used periodically to keep databases trim. Also rewriting a database necessarily recreates the indexes and hence application becomes more efficient. A technical aspect well known to the users. | ||
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Deletion of All Indexes. This tool deletes all indexes and at the next module entry recreates them again. The effect is similar to House Keeping except it does not pack the database. | ||
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Rewriting of Books of Accounts. This utility posts the debits and credits in the General Ledger of all vouchers, user as well as Vouch defined, and creates new master voucher file. If experiencing problems in financial statements, this utility must be executed. A periodical execution of this utility is recommended. | ||
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Rewrite Books of Inventory. This utility is similar to the above. | ||
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Each module is equipped with ‘Update’ feature. This utility updates the module in question with its related sources, if one exists and defined to update that source. | ||
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Vouch provides a mechanism to put notes for each record in any module. A note pad is opened when F12 is pressed and user can jot down the details freely. One note cannot be more than 65000 character and this is the only limitation. These notes can be attached to any record of any module. A note may contain any number of tokens if required so and info about each token can be retrieved separately. | ||
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Vouch offers a tool to design your own ledger like general ledger. Modules can be attached to the master ledger and vouchers can be defined for thus designed ledger. At runtime vouchers thus designed will be posted into that ledger. The other standard features of a ledger, such as, statement of accounts can be obtained in the same manner as from general ledger module. Rewriting of books can also be performed. Module which will be assigned the status of master must have some numeric configurable fields to make this utility functional. | ||